Copy-paste certification templates: DoC, file, tests

Hugues Orgitelloupdated 7 Oct 20269 min read

This page gathers five plain-text templates to copy into a project repository: an EU Declaration of Conformity for a mains-powered product, the RED simplified declaration, a technical-file checklist, a certification test plan and an FCC certification exhibit list. Each one is built from the model declarations and annexes of the acts as published on 7 October 2026, and each field is tied to the provision that requires it, so you can see which lines are law and which are good practice. Nothing here is a file to download: copy the blocks, then fill them for the real product and the references cited on the day you sign.

How to use these templates

The templates are plain text so they can be versioned in Git or a document-management system and compared line by line before signature. Formatting and the signed PDF come afterwards.

• Square brackets are fields to complete. Lines marked [optional] can be removed.
• Lines marked [practice] are not required by any act; they are there because they make the file easier to defend.
• Check the scope before naming an act. A radio product declares RED, not the LVD or the EMC Directive (RED Article 1(4), EMC Article 2(2)(a)).
• Check the references on the day of signature. Presumption of conformity comes only from references cited in the Official Journal, in the version cited. See harmonised standards and presumption of conformity.

The dedicated pages carry the full reasoning: the EU Declaration of Conformity (with a RED and RoHS long-form template), the technical-file contents, the certification test plan and the FCC technical file.

Template 1: EU Declaration of Conformity, mains product (EMC, LVD, RoHS)

The DoC is drawn up by the manufacturer, or by its authorised representative if the mandate covers it; no body issues it. Each act annexes its own model derived from Annex III of Decision 768/2008/EC. Where several acts require a DoC, a single declaration covers them all, with their publication references (Decision 768/2008 Article 5, EMC and LVD Article 15(3)).

The template below is for a mains-powered IT or audio-video product with no radio, under module A. Because it merges the EMC, LVD and RoHS models, it follows the strictest wording of each: the EMC model asks for each standard "including the date of the standard", and the EMC model has a notified body point that the LVD and RoHS models do not. For a radio product, use the RED long form on the EU Declaration of Conformity page.

EU DECLARATION OF CONFORMITY
No [optional: assigning a number is optional under the EMC and LVD models]
[practice] Version [vX.Y], supersedes [previous version or "none"]

1. Product model/product (product, type, batch or serial number):
   [Commercial name], type [type reference], [batch or serial range]

2. Name and address of the manufacturer [or authorised representative]:
   [Legal name], [postal address]

3. This declaration of conformity is issued under the sole
   responsibility of the manufacturer.

4. Object of the declaration:
   [Identification allowing traceability: hardware version, variants
   covered, power supply]
   [optional: colour image where necessary for identification]

5. The object of the declaration described above is in conformity
   with the relevant Union harmonisation legislation:
   Directive 2014/30/EU [OJ publication reference]
   Directive 2014/35/EU [OJ publication reference]
   Directive 2011/65/EU (OJ L 174, 1.7.2011, p. 88), as amended

6. References to the relevant harmonised standards used, including
   the date of the standard, or to the other technical specifications
   in relation to which conformity is declared:
   EMC:   EN 55032:2015 + A11:2020
          EN 55035:2017 + A11:2020
          [mains harmonics and flicker references as cited, with date]
   LVD:   EN 62368-1:2014 + AC:2015
   RoHS:  EN IEC 63000:2018

7. Notified body: not applicable (internal production control)
   [EMC module B only: name, four-digit number, intervention,
   certificate reference]

8. Additional information: [optional]

Signed for and on behalf of: [manufacturer legal name]
[place], [date of issue]
[name], [function]               [signature]

Why these references: under the LVD the cited edition is EN 62368-1:2014 with AC:2015 (EN IEC 62368-1:2020 and :2024 are not cited); EN 55032:2015 + A11:2020 and EN 55035:2017 + A11:2020 are in the EMC list (Decision (EU) 2019/1326 as amended); EN IEC 63000:2018 is the RoHS reference (Decision (EU) 2020/659). For a household appliance, the LVD reference is EN 60335-1:2012 up to A15:2021, restricted on clause 20.2 by Decision (EU) 2025/1457, and EN IEC 60335-1:2023 is not cited.

Where each field comes from

Field	EMC 2014/30/EU, Annex IV	LVD 2014/35/EU, Annex IV	RoHS 2011/65/EU, Annex VI	RED 2014/53/EU, Annex VI
Declaration number	Optional (footnote)	Optional (footnote)	No footnote; point 1 is "unique identification of the EEE"	Optional (footnote)
Point 1	Product, type, batch or serial number	Same	Identification of the EEE	Same as EMC
Colour image	Where necessary	Where necessary	Photograph where appropriate	Where necessary
Standards (point 6)	"Including the date of the standard"	References used	"Where applicable"	"Identification number and version and, where applicable, date of issue"
Notified body point	Point 7, where applicable	None	None	Point 7, EU-type examination certificate
Act-specific point			Point 5 names Directive 2011/65/EU	Point 8: accessories and components, including software, covered
Signature block	Signed for and on behalf of, place and date, name, function, signature	Same	Same	Same

Two consequences for a merged DoC: give every reference its version and date, which satisfies all four models; and keep point 7 only when a notified body actually took part. The Blue Guide (section 4.4) accepts any date of signature after the conformity assessment is completed, and gives "the Managing Director of the company or another representative of the company to whom this responsibility has been delegated" as examples of signatories.

Template 2: RED simplified declaration (Article 10(9), Annex VII)

RED Article 10(9) requires each item of radio equipment to be accompanied by a copy of the full DoC or by a simplified DoC. Annex VII fixes the wording; only the bracketed parts change.

Hereby, [Name of manufacturer] declares that the radio equipment
type [designation of type of radio equipment] is in compliance with
Directive 2014/53/EU.
The full text of the EU declaration of conformity is available at
the following internet address: [exact internet address]

The simplified DoC is translated into the language required by the Member State, and the full text at that address must be available in that language too (Article 18(2)). The directive sets no format, login rule or hosting period; what it requires is the exact address and a full DoC that matches the units sold. The full RED DoC, with the references cited on 7 October 2026 (EN 300 328 V2.2.2, EN 301 489-17 V3.3.1, EN 300 220-2 V3.3.1, EN 18031-1:2024), is on the EU Declaration of Conformity page; the RED file is covered by the RED technical file.

Template 3: technical-file checklist

The technical documentation is the evidence behind the DoC. Its base list is point 2 of module A (Annex II of Decision 768/2008/EC), which each act restates and extends: Annex II of the EMC Directive, Annex III of the LVD, Annex V of the RED. The checklist confirms that each item exists, or records why it does not apply; it is not the file.

TECHNICAL FILE CHECKLIST
Product: [reference]   Index version: [vX.Y]   Date: [DD Month YYYY]
Acts: [EMC / LVD / RED / RoHS / other]

Each line: present / not applicable (with reason)

A. DESCRIPTION
 [ ] 1  General description, models and variants, intended use
        (module A; RED Annex V(a))
 [ ] 2  RED: photographs or illustrations of external features,
        marking and internal layout (Annex V(a)(i))
 [ ] 3  RED: software or firmware versions affecting compliance
        (Annex V(a)(ii))
 [ ] 4  RED: user information and installation instructions
        (Annex V(a)(iii))

B. DESIGN
 [ ] 5  Design and manufacturing drawings and schemes of components,
        sub-assemblies, circuits (module A; RED Annex V(b))
 [ ] 6  Descriptions and explanations needed to understand the
        drawings and the operation (module A; RED Annex V(c))

C. REQUIREMENTS AND RISKS
 [ ] 7  Applicable acts and essential requirements (module A)
 [ ] 8  Adequate analysis and assessment of the risks
        (module A, EMC and LVD annexes; RED Annex III point 3(c))
 [ ] 9  EMC: EMC assessment of the apparatus (EMC Annex II point 2)

D. STANDARDS, CALCULATIONS, TESTS
 [ ] 10 Harmonised standards applied in full or in part, with
        version and parts applied; solutions adopted where not
        applied (module A; RED Annex V(d))
 [ ] 11 Results of design calculations and examinations
        (module A; RED Annex V(g))
 [ ] 12 Test reports (module A; RED Annex V(h))
 [ ] 13 [practice] Each report states the version tested, the unit
        serial numbers and the configuration
 [ ] 14 [practice] Test plan (template 4)

E. NOTIFIED BODY [only if one was used]
 [ ] 15 EU-type examination certificate and its annexes
        (RED Annex V(f); module B)

F. RED-SPECIFIC
 [ ] 16 Explanation of compliance with Article 10(2) and of the
        packaging information under Article 10(10) (Annex V(i))
 [ ] 17 Articles 3(3)(d), (e), (f) evidence, for the categories of
        Delegated Regulation (EU) 2022/30, from 1 August 2025

G. DECLARATION AND PRODUCTION
 [ ] 18 Signed EU declaration(s) of conformity, current and previous
        (module A point 4.2: kept together with the file;
        RED Annex V(e): copy in the file)
 [ ] 19 Series production measures (module A point 3;
        RED Article 10(5))

H. VERSIONS AND RETENTION
 [ ] 20 Revision history: every product version placed on the
        market and how each was assessed (Blue Guide 4.3)
 [ ] 21 Retention: 10 years after the last unit is placed on the
        market (EMC Art. 7(3), LVD Art. 6(3), RED Art. 10(4),
        RoHS Art. 7(d))
 [ ] 22 EU-established operator able to make the file available
        (Regulation (EU) 2019/1020, Article 4)

What the checklist deliberately leaves out, because no annex cited here asks for it: an accreditation condition on test reports (module A says "test reports"; accredited reports carry more weight under Article 11(5) of Regulation (EU) 2019/1020), a list of safety-critical components with certificates, the importer address, and storage inside the EU (the Blue Guide, section 7.4.1.1, says the file "does not need to be kept inside the Union"). Only the manufacturer draws up the file: it "shall not form part of the authorised representative's mandate" (Article R3(1)). Detail and the per-act comparison: technical-file contents and CE technical file.

Template 4: certification test plan

No act prescribes the format of a test plan, but several texts dictate what it must pin down: firmware versions affecting compliance (RED Annex V(a)(ii)), the operating mode, configuration and performance criteria that go into an EMC report (EN 61000-6-1 and EN 61000-6-2, clauses 4 and 5), and the measurement procedure and lab status for FCC data (47 CFR 15.31 and 2.948). The skeleton follows the certification test plan page. It contains no unit counts, durations or costs, because none of the texts sets them.

CERTIFICATION TEST PLAN
Project: [name]
Product: [reference], hardware rev [X.Y], firmware [Z.W] (checksum)
Variants: [list, with the worst-case rationale per test family]
Accessories in kit: [list, cable types and lengths]

REGULATORY SCOPE
  - EU: RED (3(1)(a), 3(1)(b), 3(2), 3(3)(d)(e)(f)) for radio
        products; EMC Directive and LVD for non-radio products; RoHS
  - US: FCC certification (FCC ID) and/or SDoC
  - Canada: ISED certification
  - Great Britain: UKCA or CE

STANDARDS TABLE (reference as cited in the OJ, not the number alone)
  - [market], [legal basis], [reference and version],
    [restriction or notice], [withdrawal date if set]

SAMPLE REGISTER
  - Golden: S/N [list], HW rev, FW version
  - Pilot run: S/N [list]
  - Production-representative: S/N [list]
  - Reference units kept: S/N [list]

TEST FAMILIES (order is a project choice; EN 61000-6-1/-2
clause 8: immunity tests "may be performed in any order")
  - Pre-compliance scans
  - EMC emissions
  - EMC immunity
  - Radio (FCC data: accredited and FCC-recognised lab, 2.948(a))
  - RF exposure
  - Safety, destructive tests last on a given unit

OPERATING MODE AND CONFIGURATION (EN 61000-6-1/-2 clause 5)
  - Most susceptible operating mode: [mode, how identified]
  - Configuration: [varied for maximum susceptibility]
  - Tests judged unnecessary: [decision and justification]

PERFORMANCE CRITERIA (EN 61000-6-1/-2 clause 4)
  - Functions observed and means of observation: [list]
  - Performance level specified by the manufacturer: [values]
  - Criterion per phenomenon: as set by the standard applied

CHANGE CONTROL
  - EU: design or characteristic changes, and changes in cited
    references, "adequately taken into account" (RED Art. 10(5))
  - FCC: permissive change class under 2.1043
  - Who logs, who assesses impact, who triggers retest: [names]

DELIVERABLES
  - Test reports: version tested, unit S/N, configuration, results
  - EU declaration(s) of conformity (templates 1 and 2)
  - Technical file (template 3)
  - FCC exhibits (template 5) or SDoC records (2.938)
  - Traceability matrix: result -> clause -> unit -> report

APPROVAL [practice]
  - Project lead, responsible engineer, compliance lead, date, version

The performance criteria are defined by the generic standards cited under the EMC Directive (EN 61000-6-1:2007 and EN 61000-6-2:2005), clause 4. Criterion A: operation as intended during and after the test. Criterion B: degradation allowed during the test, but "no change of actual operating state or stored data is allowed". Criterion C: "temporary loss of function is allowed, provided the function is self-recoverable or can be restored by the operation of the controls". The standard assigns the criterion to each phenomenon; the plan does not choose it. Radio equipment uses the EN 301 489 specific parts, whose citations carry restrictions (Decision (EU) 2025/893).

Template 5: FCC certification exhibit list (47 CFR 2.1033(b))

For a Part 15 device that needs an FCC ID, 2.1033(b) lists the exhibits filed with the application on FCC Form 731, through a TCB. Items that do not apply are marked as such (2.1033(a)). SDoC equipment files nothing; it keeps the records of 2.938.

FCC CERTIFICATION EXHIBITS, PARTS 11, 15, 18 (47 CFR 2.1033(b))
FCC ID: [grantee code + product code]

 [ ] (b)(1)  Applicant and US agent for service of process: names,
             mailing and physical addresses, email, telephone
 [ ] (b)(2)  Signed statement: equipment not prohibited under 2.903
 [ ] (b)(3)  Whether the applicant is on the Covered List
 [ ] (b)(4)  Certifications of 2.911(d)(7) (US agent)
 [ ] (b)(5)  FCC ID
 [ ] (b)(6)  Installation and operating instructions (draft accepted)
 [ ] (b)(7)  Circuit functions and operation, ground system, antenna
 [ ] (b)(8)  Block diagram with oscillator frequencies; schematic
             for intentional radiators
 [ ] (b)(9)  Measurement report: test procedure, date, location,
             device tested, sample calculations
 [ ] (b)(10) Photographs: exterior, construction, component
             placement, label (or sample label and placement sketch)
 [ ] (b)(11) Peripherals or accessories used in test
 [ ] (b)(12) Use of the 15.37 transition provisions, if any
 [ ] (b)(14) 59.0 to 64.0 GHz devices: 15.255(g) exhibit
 [ ] (b)(15) Software defined radio: information of 2.944
 [ ] (b)(16) U-NII 5.15 to 5.35 and 5.47 to 5.85 GHz: security
             description of RF parameter control
 [ ] (b)(17) Test set-up drawing or photograph per type of test
 [ ] 2.1033(f) RF exposure compliance statement

Test lab: accredited (ISO/IEC 17025) and recognised by the FCC
(2.948(a)); lab ID: [designation]

Item (b)(13) is reserved. Exhibits not granted confidential treatment become public after grant; what can stay confidential, the label and e-label rules and record retention are on the FCC technical file page.

Summary of the five templates

Template	Legal basis	Who signs or owns it	Retention
EU DoC	Model annexed to each act (from Decision 768/2008 Annex III)	Manufacturer, or authorised representative if mandated	10 years (EMC, LVD, RED, RoHS)
RED simplified DoC	RED Article 10(9), Annex VII	Manufacturer	Accompanies each item; address kept up to date
Technical-file checklist	Module A point 2 and each act annex	Manufacturer only (Article R3(1))	Same as the file: 10 years
Test plan	No act; content driven by RED Annex V, EN 61000-6-1/-2, 47 CFR 15.31 and 2.948	Internal	With the technical file [practice]
FCC exhibit list	47 CFR 2.1033(b)	Grantee, filed through a TCB	Records per 2.938

The documents chain together: the test plan produces the reports, the reports go into the technical file, and the file supports the DoC. A traceability matrix lets an authority, a notified body or a TCB walk back from a declaration or a grant to the underlying result.

Claims the texts contradict

Several of these were in earlier versions of this page.

Common claim	What the text says
"Each DoC carries a unique document number."	Assigning a number to the declaration is optional (footnote to the EMC, LVD and RED models). Point 1 identifies the product and "does not need to be unique to each product" (Blue Guide 4.4).
"The Blue Guide recommends a single aggregated DoC."	It is a legal requirement: Decision 768/2008 Article 5, RED Article 18(3), EMC and LVD Article 15(3).
"A radio product's DoC lists the RED, RoHS, the LVD and the EMC Directive."	RED Article 1(4) takes radio equipment out of the LVD except via Article 3(1)(a), and EMC Article 2(2)(a) excludes equipment covered by the RED. The DoC names 2014/53/EU and RoHS.
"A RED DoC states the RED class, the bands and maximum power, and Member State restrictions."	None is in Annex VI. Bands and maximum power go in the instructions (Article 10(8)); restrictions on the packaging and in the instructions (Article 10(10)).
"EN 62368-1 and EN IEC 62311 are the RED Article 3(1)(a) standards."	Neither is in the RED list (Decision 2022/2191 as amended); they can be cited only as other technical specifications. Under the LVD the cited edition of EN 62368-1 is EN 62368-1:2014 + AC:2015.
"The simplified DoC URL must be reachable without login or payment, durable for 10 years, and not on third-party hosting."	Article 10(9) requires the exact internet address; Annex VII fixes the wording. No access, hosting or duration rule is in the directive.
"Test reports in the technical file must come from an ISO/IEC 17025 laboratory."	Module A says "test reports". Authorities "take due account" of accredited reports (Regulation (EU) 2019/1020 Article 11(5)). Accreditation and FCC recognition are required for FCC certification data (2.948(a)), not for EU module A.
"The technical file must contain the importer address, the CE marking artwork and a change-management procedure."	None is in module A or the EMC, LVD or RED annexes. Series production measures are required (module A point 3, RED Article 10(5)), not a named procedure document.
"EMC criterion B is temporary degradation with self-recovery; criterion C needs user action."	EN 61000-6-1/-2 clause 4: B allows degradation during the test with no change of operating state or stored data; C allows a temporary loss of function that is self-recoverable or restored by the controls.
"The test plan sequence starts with climatic pre-conditioning."	The generic EMC standards say immunity tests "may be performed in any order"; no EMC, radio or safety act imposes a climatic step. The order is a project choice.
"Machinery retention is 10 years after the last unit is placed on the market."	Directive 2006/42/EC: at least 10 years from the date of manufacture or, for series, the last unit produced. Regulation (EU) 2023/1230, from 20 January 2027: at least 10 years after placing on the market or putting into service.

Further reading

• EU Declaration of Conformity: every model compared and a RED long-form template
• Technical-file contents: mandatory items act by act
• CE technical file: the file and the DoC compared per act
• RED technical file: the nine elements of Annex V
• FCC technical file: 2.1033 exhibits, confidentiality, labels
• Certification test plan: sequence, samples, criteria
• RED harmonised standards: references in force by band
• Getting started with certification: first steps
• RED checklist: phased radio project
• Glossary: DoC, technical file, OJEU, notified body

See also the common CE pitfalls for the cross-cutting context.

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Sources and references

Sources & references

1. Decision No 768/2008/EC, Articles R2 to R10, Annex II (module A) and Annex III (model declaration), EUR-Lex eur-lex.europa.eu/eli/dec/2008/768/oj
2. The Blue Guide on the implementation of EU product rules 2022 (2022/C 247/01), sections 4.3 and 4.4, EUR-Lex eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX:52022XC0629(04)
3. Directive 2014/53/EU (RED), Articles 1, 10, 18 and Annexes V, VI and VII, EUR-Lex eur-lex.europa.eu/eli/dir/2014/53/oj
4. Directive 2014/30/EU (EMC), Articles 2, 7, 15, Annex II and Annex IV, EUR-Lex eur-lex.europa.eu/eli/dir/2014/30/oj
5. Directive 2014/35/EU (LVD), Articles 6, 15 and Annex IV, EUR-Lex eur-lex.europa.eu/eli/dir/2014/35/oj
6. Directive 2011/65/EU (RoHS), Article 7 and Annex VI, EUR-Lex eur-lex.europa.eu/eli/dir/2011/65/oj
7. Regulation (EU) 2019/1020 on market surveillance, Articles 4 and 11, EUR-Lex eur-lex.europa.eu/eli/reg/2019/1020/oj
8. Implementing Decision (EU) 2022/2191, the RED harmonised standards list, EUR-Lex eur-lex.europa.eu/eli/dec_impl/2022/2191/oj
9. Implementing Decision (EU) 2025/893, EN 301 489-17 V3.3.1 and EN 301 489-3 V2.3.2 cited with notices, EUR-Lex eur-lex.europa.eu/eli/dec_impl/2025/893/oj
10. Implementing Decision (EU) 2025/2499, EN 300 220-2 V3.3.1 cited, V3.1.1 withdrawn from 11 June 2027, EUR-Lex eur-lex.europa.eu/eli/dec_impl/2025/2499/oj
11. Implementing Decision (EU) 2025/138, EN 18031-1, -2 and -3 cited with restrictions, EUR-Lex eur-lex.europa.eu/eli/dec_impl/2025/138/oj
12. Implementing Decision (EU) 2019/1326 on EMC harmonised standards, consolidated text of 10 June 2022, EUR-Lex eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX:02019D1326-20220610
13. Implementing Decision (EU) 2023/2723 on LVD harmonised standards, consolidated version of 30 April 2026, EUR-Lex eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX:02023D2723-20260430
14. Implementing Decision (EU) 2020/659, EN IEC 63000:2018 cited under RoHS, EUR-Lex eur-lex.europa.eu/eli/dec_impl/2020/659/oj
15. 47 CFR 2.1033, application for certification, eCFR www.ecfr.gov/current/title-47/chapter-I/subchapter-A/part-2/subpart-J/section-2.1033
16. 47 CFR 2.948, measurement facilities, eCFR www.ecfr.gov/current/title-47/chapter-I/subchapter-A/part-2/subpart-J/section-2.948
17. 47 CFR 2.938, retention of records, eCFR www.ecfr.gov/current/title-47/section-2.938
18. ISO/IEC 17025:2017, general requirements for the competence of testing and calibration laboratories, ISO www.iso.org/standard/66912.html